Job Description:

As a Hotel Cluster Purchasing Manager, you will lead the procurement and inventory management functions across multiple departments within our hotel cluster. Your responsibilities will include overseeing Purchasing, Receiving, Dry Food Store, Beverage Store, General Store, and the distribution of various products essential for hotel operations. Your role will extend to coordinating administrative tasks, fostering effective communication among departments, and optimizing office operations for maximum efficiency.

You will play a pivotal role in advising other departments on the procurement process, ensuring adherence to purchasing protocols, and maintaining comprehensive and current inventory records. Your expertise will contribute to streamlining processes, reducing costs, and ensuring the uninterrupted supply of goods essential for delivering exceptional guest experiences.

KEY RESPONSIBILITIES:

Procurement Management:

• Process purchase requests and orders from various hotel departments and outlets.
• Identify and engage with suppliers, negotiating favorable prices, terms, and conditions.
• Implement purchasing strategies aligned with business requirements, including advance orders and Cluster Bidding and Agreement techniques.
• Oversee FF&E (Furniture, Fixtures, and Equipment) and OS&E (Operating Supplies and Equipment) procurement.

Inventory and Operations Management:

• Maintain optimal stock levels to support operational efficiency.
• Supervise departmental sections to ensure smooth operations.
• Coordinate purchasing activities with the Head Office for standard items.
• Handle guests’ comments and complaints related to the department.

Supplier Relationship Management:

• Communicate regularly with departments regarding deliveries and outstanding orders.
• Attend exhibitions or seminars to source new suppliers and products with better price performance.
• Persuade suppliers to offer or extend rebate programs.

Team Leadership and Development:

• Conduct performance appraisals with direct reports.
• Manage staffing levels to ensure adequate coverage.
• Foster a motivational work environment within the department and maintain positive relations with other departments.
• Encourage and attend staff training and development.

Quality Assurance and Compliance:

• Ensure implementation of health and safety regulations.
• Address quantity and nature of comments and complaints from stakeholders.

Participation in Decision-making Processes:

• Attend and participate in food tasting evaluation and vendor selection if required.
• Perform individual duties to achieve goals and objectives of the departments.

Risk Management:

• Identify and control all aspects of risk management within purchasing operations.
• Implement strategies to minimize incidents and accidents in collaboration with relevant stakeholders.

Safety and Manual Handling:

• Monitor, evaluate, and ensure the implementation of manual handling techniques by all employees involved in purchasing activities.
• Review and update protective clothing, equipment, and utensils to minimize risks within the department.

Incident and Accident Management:

• Monitor and assist in the review of all workplace incidents and accidents related to purchasing operations.
• Assist in the implementation of Return to Work plans for injured workers in coordination with HR and relevant departments.

Compliance and Training:

• Ensure all employees adhere to the Occupational Health and Safety (OH&S) Act and relevant regulations.
• Identify training needs related to safety protocols and coordinate appropriate training sessions for employees.

KEY REQUIREMENTS:

• More than 5 years’ experience in related field.
• Purchasing software, Microsoft Office Software skills.
• Good command of English Speaking, Writing, Listening and Reading. 
• Hotel Purchasing experience.
• Demonstrate strong organizational skills, and the ability to prioritize tasks and meet deadlines effectively.